EVMS

  • Office Coordinator, CONRAD Operations

    Position Number
    2881701
    Department
    OB/GYN - CONRAD
    Category
    Administrative/Clerical
    Compensation Max
    USD $26.81/Hr.
    Compensation Min
    USD $21.03/Hr.
    Location : Location
    US-VA-Arlington
  • Overview

    Provides coordination and administrative support for CONRAD in Arlington. Coordinates specific, ongoing functions of a division, including travel, website maintenance and grant application preparation.  Provides correspondence, document management and calendar support to selected individuals.  First point of contact for the division.

    THIS POSITION IS IN NORTHERN VIRGINA.

    Responsibilities

    This position will assist the Director of Administration to ensure proper operation of the office by doing the following:

     

    Coordinate domestic and international travel for entire division

     

    Coordinate and assist in preparation for internal and external meetings; take and publish minutes

     

    Coordinate and schedule meetings, calls and travel requirements

     

    Maintain website and publications list and provide updates to host

     

    Assist in grant application preparation

     

    Assist in preparation of press releases

     

    Prepare weekly management reports

     

    Conduct biomedical literature search

     

    Manage transportation benefit

     

    Create, process and track requisitions and related memos

     

    Maintain vendor accounts

     

    Order office supplies and office equipment

     

    Perform daily office receptionist duties

     

    Perform other duties as assigned.

    Qualifications

    Associate’s degree plus three (3) years of administrative experience.  Bachelor’s degree is preferred. Must have proven minimum intermediate level command of Microsoft Office applications, including Word, Excel, PowerPoint, Project and Access database. Experience with graphic design, Photoshop or equivalent preferred . Familiarity with Adobe Professional, EndNote and Prism preferred.  Video conferencing via Skype or BlueJeans experience preferred.  Professional attitude, dress and manner required, with the ability to effectively present information in a professional manner.  Ability to quickly learn new applications is a must.  Must: have good organizational skills, the ability to multi-task, work well with others and be able to manage changing priorities with unflinching diplomacy.

    Location : Location

    US-VA-Arlington

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