Reporting to the Manager of the Office of Sponsored Programs, position will manage grant and contract submissions, provide general administrative and professional advice on day-to-day grants and contracts management, and assist sponsored programs staff and faculty in the administration and management of research funding from federal, state, corporate and private foundations. The Coordinator will review grants, contracts and related correspondence in the pre-award phase for conformance with sponsor and the Institution guidelines. Additionally, the Coordinator will assist with the contract, subcontract preparation, and handle non-fiscal post award administrative issues. Has the responsibility for communication the Institution policies and procedures to research support staff and Principal Investigators. Has responsibility for the contract and grant administration, transfers and changes, interactions with other institutions, and assistance to other research compliance activities, such as meeting agendas and preparations, may also be involved.
Act as first point of contact for grant proposal submission process. Review and interpret sponsor requirements, regulations and institutional policy intersections for proposals.
Evaluate and coordinate processing of responses to faculty and sponsors regarding proposals and awards.
Ensures policies are met, correct cost rates are applied, appropriate forms are completed and submitted. Read and interpret Requests for Proposals, review proposals, including all verifications within the grant making system, checking budgets and verifying accuracy and compliance with sponsor requirements.
Respond to routine questions regarding rules and regulations governing sponsored programs. Coordinate sponsored project award reporting and technical closeout activities. Duties and responsibilities include: Prepare agency letters and documents for (JIT, IRB training certifications, etc.)
Serve as administrative user of the various electronic systems used for research administration i.e. eRA commons, Cayuse, and the grants management system. Provide support to the users, including providing assistance in obtaining NIH Commons numbers, and the submission of JIT and RPPR.
Recommend and enhance procedures, and administratively coordinate implementation of new or modified systems.
Use Excel and Institution systems to create quarterly and annual sponsored projects activity reports as well as other ad hoc reports and forms as needed. Recommend and enhance administrative procedures.
Manage OSP website and the Procurement system, and act as the department contact for both systems.
Perform other duties as needed.
Bachelor's degree (or equivalent experience) in related discipline preferred. Three years related administrative experience required. One year of which is in a sponsored research environment preferred. Additional education may substitute for required experience and additional related experience may substitute for required education. Demonstrated experience with budget/pre-award process.
Must be detail-oriented, well organized, and able to handle multiple projects in a deadline driven environment. Knowledge of Excel requirement. Must demonstrate excellent verbal and written communication skills.