EVMS

  • Administrative Secretary

    Position Number
    1571501
    Department
    AIDS Resource Center
    Category
    Administrative/Clerical
    Compensation Max
    USD $19.51/Hr.
    Compensation Min
    USD $15.01/Hr.
    Location : Location
    US-VA-Norfolk
  • Overview

    Performs a wide variety of secretarial and problem-solving duties of a confidential nature for senior management staff.  Receives general instructions, sets priorities and has ability to complete project work.  More than 50% of time is involved in clerical support duties.

    Responsibilities

    • Daily administrative operations of office including but not limited to: correspondence, telephone, email, greet people, filing, copying
    • Types and proofreads correspondence, reports and manuscripts from handwritten copy or takes shorthand, transcribes from voice recordings
    • Manage resource library; check out/in library resources
    • Minimal computer technical assistance; cooperate with Academic Computing Center as necessary
    • Registrar for AIDS Clinical Training (unless given to Health Educator)
    • Provide support for Ryan White Project Coordinator as needed
    • Personal encounters with customers, subcontractors, clients, etc. for consultations (face-to-face, telephone, programs, etc.)
    • May assist in coordination of meetings or presentations by reserving rooms, arranging catering, typing agenda and making slides and/or overheads
    • Supply and equipment purchasing decisions in cooperation with Director
    • Data input for quarterly reports, surveys, and other as necessary (using Access or Excel)
    • Other appropriate duties as assigned

    Qualifications

    High school diploma plus three years secretarial experience or equivalent combination of education and experience.  Computer experience in word processing, spreadsheets, graphics and data base software is required (i.e. Word, Excel, Publisher, Access, PowerPoint); ability to learn additional software programs as needed.

    Location : Location

    US-VA-Norfolk

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