EVMS

  • Quality Control Coordinator- Information Technology

    Position Number
    4269403
    Department
    Business Service Center
    Category
    Information Technology
    Compensation Max
    USD $29.46/Hr.
    Compensation Min
    USD $23.11/Hr.
    Location : Location
    US-VA-Norfolk
  • Overview

    This position applies quality assurance procedures to input and output, preparation and distribution, and scheduling of all processes in the central business information operation.

     

    Regardless of ones background, the selected candidate for this position must be coachable and open to additional training.

     

    Responsibilities

    General:

    • Ensure provision of quality, individualized services, educational consultation, technical assistance & instruction to users. .
    • Meet users and other service providers to coordinate scheduling of services. 
    • Work proactively with users to resolve problems and to ensure appropriate prioritization.
    • Complete and maintain all required documentation.
    • Provide administrative support to operations and staff, as well as key administrative support to operations.
    • Prepare correspondence, process office business documents.
    • Track reports to ensure timeliness, accuracy, and compliance with regulations and procedures.
    • Perform data entry in relevant programs and databases, ensuring quality, quantity, and timeliness of all transactions; process and track all required related documentation.
    • Provide administrative support to the management and staff as required.
    • Respects departmental policies and procedures.
    • Guards all EVMS data as confidential under penalty of termination.

    Position Specific: BSC

     Operational Job Scheduling

    • Close Administration
    • Documentation of Control Reports
    • Documentation of Operations
    • Maintain Public Calendar for D/P Events
    • Schedule Closes
    • Schedule Miscellaneous Requests
    • Schedule Payroll  Processing

    Monarch

    • Add and Maintain Users
    • Current User Request
    • Monarch Support
    • Portal Reporting Scheduling
    • Portal Reporting Verification
    • Reboot Server

    Systems Management

    • Add and Maintain BFIS (Vax 4000) and SRVC (Alpha Server 1000) Users
    • Archive Files
    • Command File Management
    • Decserver and Printer Management
    • Monitor Vax, Alpha and NT Servers
    • Restore Files to Vax 4000 or Alpha Server 1000

    Computer Operations

    • Backup Tapes – Rotation and Storage
    • Maintain Computer Room
    • Maintain Printers
    • Print, Sign and Burst Payroll Checks
    • Print, Sign and Burst Accounts Payable Checks
    • Print Requested Reports
    • Transmit Payroll, Fascorp Funds and TIAA-CREF Funds
    • Update EVMS Email Access Database
    • Update and Contribute Chart of Accounts to EVMS Intranet

    Cyborg / Payroll

    • Fringe Benefit Scheduling
    • Security Officer

    TAS / Payroll

           Import and Export Files

           Process and View Timebank Reports

     

    • Fasbe
    • Accrual Interfaces
    • Process Electronic Batches for General Ledger
      • Accounts Payable Accruals/Reversals
      • Auxiliary Services-  Parking
      • Auxiliary Services-  Maintenance
      • Bank of America
      • Budget
      • Building copier
      • Cafeteria
      • Communications
      • Copier
      • Finance – Grants
      • Finance – Student Loans
      • Foundation
      • Health Services
      • Library
      • Occupation Health
      • Parking
      • Payroll
      • Payroll Accruals/Reversals
      • Risk Management
      • Te490 Reclasses
    • Reconcile Payroll Interface
    • Resolve Issues Relating to Processing Logs
    • Reversal Batches thru Post
    • Special Batches thru Post
    • Onesource / Reality
    • Add and Maintain Users
    • Department Requisitions
    • Onesource Support
    • Reboot Server
    • Departmental
    • Department Leave Control
    • Provide Customer Service
    • Supply Inventory
    • Backup Night Computer Operator
    • Other Duties As Assigned.

    Qualifications

    • REQUIRED:
      • Position requires an Associates degree with a minimum of 3 years’ experience in an information processing related area. 
      • Position requires basic accounting skills. 
      • Experience with fundamental data processing concepts required. 
      • Must have excellent communications and prioritization skills in order to support application users and establish processing schedules.
      • Requires demonstrated organizational skills, proven initiative in proactively anticipating and identifying resolutions, and being responsive to users.
      • Ability to interact professionally with a diverse population, including the faculty and staff.
      • Requires high school diploma or equivalent combination of training/experience to substitute.
      • Experience with a variety of office equipment (printers, scanners, etc.)
      • Experience working with application systems, databases and spreadsheets.
    • PREFERRED:
      • Incumbent must have considerable experience with desktop software including FTP, data warehousing interfaces, and batch processing concepts. 
      • Experience with accounting systems is a plus.
      • Experience with data entry software and MS Office Suite.
      • Proficiency in Microsoft applications.  Specifically Excel and Access.

    Location : Location

    US-VA-Norfolk

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