• Faculty Affairs Specialist

    Position Number
    Faculty Affairs
    Compensation Max
    USD $25.62/Hr.
    Compensation Min
    USD $19.71/Hr.
    Location : Location
  • Overview

    Oversees, coordinates, and is responsible for the daily activities related to the general business processing of the department.


    Database Management

    • Manages database entries and maintenance
    • Maintains accurate faculty information in the database, paper files and electronic files
    • Prepares faculty reports as needed for accreditation purposes, committee meetings and Board of Visitors meetings

    Appointments/Reappointments/Faculty Related Duties

    • Coordinates the appointment process of new faculty members: verifies credentials & licenses; prepares Letters of Offer and Standard Employment Non-Competition Agreements; routes documents for signatures for full and part time salaried faculty
    • Prepares appointment, promotion, reappointment, termination and change of status letters for the Vice Dean or Dean’s signature
    • Manages the process of departmental notification faculty related letters
    • Manages the annual faculty reappointment process: notifies departments of upcoming reappointments, drafts reappointment and non-renewal letters, and oversees the mailing
    • Assists with the annual Dean’s Standing Committees recruitment and appointment project: collecting, organizing, notifying members and candidates of acceptance or denial of position on a committee, and maintaining the rosters for the Dean's Standing Committees
    • Maintains the FAPD pending appointment, new appointment, promotions and change of status Excel spreadsheets

    Administrative Duties

    • Assists with meeting preparations
    • Projects, such as gathering information by phone, letter, email or in person
    • Assists and attends events that recognize and support the faculty of EVMS either planned by FAPD or other offices or departments of EVMS.
    • Performs other duties as assigned, according to the individual departmental needs.


    Bachelor's degree plus 1 year of relevant experience.  


    Proficient in Microsoft Office Suite (WORD, Excel, Outlook, PowerPoint, Access);

    Must be skilled in the use of MS Word and Excel, with the ability to sort spreadsheets and create mail merges from Excel;

    Strong customer service skills;

    Data entry experience;

    Excellent interpersonal and communication skills;

    Professional character;

    Must be detail oriented, possess time management skills, and have the ability to handle multiple priorities;

    Must be able to successfully work with a team and in a cubical environment.

    Location : Location



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