The Administrative Secretary performs various administrative duties, including answering phones, handling correspondence to include subpoenas, scheduling meetings.
Manage physician calendars, schedule lectures and meetings accordingly, manage surgical postings, etc. Inform staff and physicians of any conflicting appointments.
Assist with scheduling clinic operations to include answering incoming calls, schedule appointments, and obtain demographic information to process into the E H R as needed.
Review, edit, and proof electronic dictations (physician office notes), fax office notes to referring physicians once completed.
Transcribe physician letters using dictaphone. Format and proof for grammar and punctuation.
Open and distribute incoming and outgoing mail.
Attend to all legal matters keeping physicians informed of pending court cases. Set up depositions and times for court appearances.
Prepare PowerPoint presentations as needed.
Assist with manuscripts and journal articles as needed.
Assist with Surgery Scheduling as needed.
Assist with making travel arrangements, submit travel vouchers.
Performs other duties as assigned.
HS diploma and three years secretarial experience required. Must have experience in Microsoft Office applications with heavy emphasis on Word and Excel. Must have excellent grammar and punctuation skills. At least one year experience in a medical office, including transcribing physician dictation, is preferred.