Under the supervision of the director of student engagement, the person filling this position will provide staff support for work with community partners, volunteers, students and staff to assist with the coordination of the EVMS Health Sciences Academy.

Coordination:

• Room reservations and completing all Events Team Requirements (materials management, housekeeping, and room layout needs) 
• Send out invites and save the dates
• Order and pick up linens, printouts, and other required materials
• Order gifts and awards
• Assist with event set up and breakdown
• Prepare materials for session facilitation and speakers
• Provide on-site support for Health Sciences Academy activities and initiatives as needed

Equipment:

• Ensure technology is always charged and up to date
• Process annual and one-time requisitions
• Inventory management and scheduling
• Maintain log of equipment use

Volunteer Supervision:

• Provide supervision, instruction and ongoing assistance to program volunteers
• Facilitate and lead assigned groups and activities as needed
• Maintain communication with volunteers including changes to schedule (venue, time, etc.)
• Interact and correspond with EVMS student volunteers on service entry deadlines, upcoming deadlines and necessary reminders

Project Management:

• Work on multiple complex projects, demonstrating strong project management and organizational skills, including documenting project scope, course architecture, storyboards, and project plans •
• Develop and manage a timeline for the review of course templates prior to template deployments through the AIS

Other:

• Performs other duties as assigned.

High School Graduate. Must have at least one (1) year of college level coursework completed. Bachelor’s Degree is preferred, but not required.

Computer skills, including word processing and spreadsheets, and administrative support skills are required.